Team Offsite Project Manager

Offsite Project Management

Need Help Planning Your Next Offsite?

I've helped plan and support 40+ team offsites, leadership retreats, and company gatherings. From venue sourcing and travel coordination to vendor management and onsite support, I handle the details so teams can focus on the retreat itself.

Companies I've Supported

Canary Technologies
Capital Department
Gerald Technologies
Language Network
Readwise
Retool
Rutter
Safetywing
VergeSense
Xata.io

What I help with

Planning

Before the Offsite

  • Venue sourcing

  • Registration & scope tracking

  • Travel logistics support

  • Rooming lists & accommodations

  • Attendee communications

  • Dietary restrictions & special requests

  • Executive coordination

Execution

During the Offsite

  • Onsite logistics management

  • Registration & check-in

  • Transportation coordination

  • Vendor management

  • Schedule management

  • Executive content support

  • Attendee support

  • Issue resolution

Additional Support

PROGRAM OPPORTUNITIES

  • Program development

  • Session planning

  • Team activity coordination

  • Surveys & feedback collection

  • Organizational alignment workshops

  • Leadership working sessions

How I Fit In

An Extension of Your Team

My role is to make the process easier.I work alongside leadership to coordinate logistics, manage moving pieces, and bring lessons learned from supporting offsites across different team sizes and organizaitonal stages.It's less guesswork.
Fewer surprises.
And a smoother experience.Because of my background in organizational change, I can also help think through alignment challenges the offsite may be designed to address, whether that's communication, ownership, integration, or cross-functional collaboration.

MEET YOUR OFFSITE PARTNER

Elisa Rueda
Team Offsite Project Manager• 40+ team offsites
• 8+ years in Organizational Change
• Remote-first & distributed teams

📄 9 Mistakes to Avoid When Planning a Team Offsite
📰 Quoted in Bloomberg "The Rise of Company Offsites"
🎥 Company Culture Film. Offsite + content I helped deliver

A Different Way to Think About Offsites

What starts as a chance to bring people together gradually becomes an opportunity to strengthen how the organization works.Especially for distributed teams, it's one of the few moments leadership has to step back, build shared context, and work through priorities that don't fit into day-to-day meetings.My background in organizational change changed the way I think about offsites.As organizations evolve, the offsite should evolve with them, becoming part of how leadership supports growth, communication, and alignment over time especially for remote teams.Feel free to message me to see if this might be a fit at [email protected].